Tuesday, June 22, 2010

ALA Poster Session

The Beginning Class of Book Repair at OPSU - supply list

I have been teaching a little preservation class on Sunday and Wednesday nights to local school librarians and colleagues. It's been going pretty well so far and will be better once everyone can get their hands dirty :) I'm placing a supply list, (put together by a student in the class), on the end of this little missive. It is a list of items in my preservation kit. We scavenged a good many of these items from around the school, like the beakers that were going to be tossed out from the science dept. I use the bigger ones to hold my glue brushes and the smaller ones to hold water while I work. That's my little preservation area in the photo. Most of those items have been scavenged. Saves a good bit of the budget that way.

What I didn't scavenge I bought at Dollar General or on the cheap from other stores, like the utility knives and the skewers. What I couldn't get there I bought at Gaylord.com (glue, brushes, etc.), talasonline.com (English paring knife, metal rulers), Demco.com (clear book tape), or other preservation site. Look around for the best prices, that is the best way to work it! I also have a little tool kit where I keep my knives, scissors, band aids (a must have), pencils, bone folders, cotton gloves and cleaning sponges. It's nice to have a little tool kit for holding your tools.

Remember, you can always substitute coffee cups (I have a few from vacations that I never use), old utensil holders, clean coffee cans, etc, for beakers...use your imagination. I use clean cottage cheese or yogurt containers, with an air tight lid, for glue. An old clothes iron from home if you don't have a book iron. Anything you can reuse - reuse. The old boards from a hardback, if they aren't damaged, can be reused. If a book is falling apart and it is cheaper to reorder the book, salvage what you can and reuse the salvaged items on another book. Any thing you can do to save money and time, I always say :) Here's the list. I hope it helps you to build your preservation area.


1/2" Glue brush -- boars bristles Gaylord.com

Apron scavenge or make your own!

Band-aids scavenge, buy cheap

Bone folder (cow or Teflon) Gaylord.com

Book press Gaylord.com

Box cutter /utility knives Hardware store, Dollar General

Bricks scavenge

Brushes -- many sizes Hardware, Art, etc.

Cambric tape Gaylord.com

Cheesecloth scavenge, WalMart

or Super-cloth (starched) Gaylord.com

Clamps Big Lots, Dollar Store. Find in Automotive or hardware area

Davy board reuse boards or salvage from other source. Buy new from Gaylord.com

Emergency Response Wheel Gaylord.com

English Paring knife -- right handed TALAS

Book knife Gaylord.com

Exacto knife & extra blades Hardware store or Gaylord.com

Formula 409 -- for clean up grocery store

Glue sticks - acid free Gaylord.com

Metallic sharpies Office store

Nail clippers Drugstore

Paper Towels scavenge

Pencils (NEVER PENS!) scavenge

Poly-vinyl adhesive-ph neutral Gaylord.com

Recycled paper -- scrap scavenge

Ruler with metal edge Office store

Scissors -- several scavenge

Scotch tape - to tape the skewers to the re-cased book. scavenge

Self-healing pad Sewing store/section

Sm. Cutting boards Dollar Store

Sm. Squirt Bottle scavenge

Sponge (dry cleaning) Gaylord.com

Sponge brush(es) Hardware store

Steel rulers or alternate: Gaylord.com

Alt. - T-square with tape measure added hardware store

Tweezers -- big & curvy, nice Drugstore or Gaylord

Wax paper grocery store

WD-40 Pen Hardware store

White cotton gloves Gaylord.com

WHITE ERASER Gaylord.com

Wooden Skewers - cut off ends grocery store, Dollar General


Preservation Activities at Pitt-Johnstown

At the University of Pittsburgh at Johnstown’s Owen Library, we have largely concentrated our preservation activities on prevention, in order to eliminate damage before it happens or catch it early when still minor and easily repairable in-house. Such activities, which include educating both staff and library users on the best practices for handling & caring for library materials and improving our stacks maintenance efforts, are relatively inexpensive and provide a lot of bang for the buck.

A training session on the proper care and handling of books was held for full-time staff. Elements of this session have been incorporated into the training program for the Library’s new student assistants. Making staff more aware of preservation issues and the integral role they play in preservation is a very important aspect of preservation management. After all, staff handle library materials more than the users do.

A post-circulation examination has been added to the discharge procedure for borrowed items at the Circulation Desk; damaged items are pulled for repair and borrowers are assessed charges for any damage beyond normal wear and tear. Student shelvers are instructed to take extra care when shelving and shifting library materials. The use of book supports is emphasized and overcrowded shelves are discouraged. Books that don’t qualify as “oversize” (i.e., taller than 29 cm), but are too tall to stand upright on the shelves, are shelved on their spines. This better supports the text block, preventing it from pulling away from its boards at the hinges. Shelves and books are dusted at least once a year -- definitely during the summer.

To encourage library users to be more careful with library materials, a user awareness bookmark – Are You a Book Batterer? – was created based on Jocelyn Foster’s quiz of the same name. It is available at the Library’s service desks and has been distributed in freshmen-level library instruction sessions. A display on library preservation that featured common book damage caused by users (e.g., highlighted text, handwritten marginal notes, dog-eared pages, food/beverage stains, and torn spines) was exhibited in the Library.

Additional preventative preservation efforts include: primarily purchasing hardbound books rather than paperbacks, which generally do not hold up as well; covering books with polyester jackets; placing due date slips on the back flyleaf rather than the boards whenever possible; protecting collections from the sun’s harmful rays by closing window blinds; and providing users with plastic bags at check-out, especially during inclement weather.

Cultivating an environment in which library materials are valued and cared for is a great way to stretch a library’s preservation budget.

Post-Circulation Examination

This is the Post-Circulation Examination Used at Owen Library:

All print materials should be examined on return so that damaged or deteriorated titles may be repaired or replaced. DO NOT DISCHARGE materials that are damaged beyond reasonable wear and tear, e.g., damage caused by water, pets, or incorrect handling. Patrons are responsible for replacement & processing fees of items that are damaged while in their care. Refer the patron to the shift supervisor. Items that do not pass the following points may be discharged and then given to the shift supervisor:
  • Is the spine loose, torn, or detached?
  • Is the classification label secure and legible?
  • Is the case, or individual boards, loose or detached?
  • Are there loose or torn pages?
  • Are there loose or damaged plates or maps?
  • Is the paper badly brittle?
  • Paper is brown.
  • Edges of the pages are flaking off.
  • Corners of pages are missing.
  • Pages are protruding from the book.
  • It will not pass the double fold test.
  • Is paper moldy (i.e., limp with dark colored surface spotting)?
  • Is there evidence of insect infestation (i.e., small live insects, insect eggs, or worm-like larvae)?
Additionally, remove any paper clips, markers, papers, etc. that the patron may have left inside the books.

Adapted from Cornell University Department of Preservation and Conservation, “Post-Circulation Examination,” http://www.library.cornell.edu/preservation/manual/pcexam.html (Accessed July 3, 2007).

The Preservation Bibliography - Books

These are excellent monographs to help you get started or to enhance your preservation activities. They cover topics ranging from preservation management and collection care, book repair, constructing boxes, care of photographs, and disaster planning. Some of these items are older and out of date, but the information is still pertinent. Find them through your Inter-Library Loan program before you purchase. We hope these items will help you on your way to develop a great program for your library. I have linked the titles with Amazon.com and other book sellers to help you on your way.

Preservation Bibliography

Planning and Management

Bachmann, Konstanze. eds. Conservation Concerns: A Guide for Collectors and Curators. Washington, D.C.: Smithsonian Institution Pressn.d. ISBN-10: 1560981741

Baird, Brian J. Preservation Strategies for Small Academic and Public Libraries. Lanham, MD: Scarecrow Press, 2003. ISBN-10: 0810843536

Banks, Paul N., and Roberta Pilette. Preservation: Issues and Planning. Chicago: ALA, 2000. ISBN-10: 0838907768

Calvi, Elise, Yvonne Carignan, Liz Dube, and Whitney Pape. The Preservation Manager's Guide to Cost Analysis. Chicago: ALA, 2006. ISBN 0-8389-8365-0

Drewes, Jeanne M., and Julie A. Page. eds. Promoting Preservation Awareness in Libraries: A Source-book for Academic, Public, School, and Special Collections. Westport, CT: Greenwood Press, 1997. ISBN 0-313-30206-5

Guide to Collections Care: Paper, Photographs, Textiles, & Books. Syracuse, NY: Gaylord.com, 2005. Free from Gaylord Brothers

Bookcraft: Simple Techniques for the Maintenance and Repair of Books. Syracuse, NY: Gaylord.com, 2005. Free from Gaylord Brothers

Higginbotham, Barbra B., and Judith W. Wild. The Preservation Program Blueprint.Vol. 6. Chicago: ALA, 2001. ISBN 0-8389-0802-0

Lowry, Marcia D. Preservation and Conservation in the Small Library. : LAMA small libraries publication series, 1989. ISBN 0-8389-5718-8

Managing Preservation: A Guidebook. : State Library of Ohio; Ohio Preservation Council, 1995. ASIN B0010X8SPK

Merrill-Oldham, Jan, and Merrily Smith. eds. The Library Preservation Program: Models, Priorities, Possibilities. Chicago: ALA, 1985. ISBN 0-8389-3315-7

Ogden, Sherelyn. Preservation Planning: Guidelines for Writing a Long-Range Plan. Andover, MA: Northeast Document Conservation Center, 1997. ISBN 0-931201-45-4

Sagraves, Barbara. A Preservation Guide: Saving the Past & the Present for the Future.Canada: ANCESTRY, 1995. ISBN 0-916489-59-0

Basic to Advanced Book Repair

Lavender, Kenneth. Book Repair: A How-To-Do-It Manual (How-to-Do-It Manuals for
Libraries, No. 107) (How to Do It Manuals for Librarians). 2nd ed. New York:
Neal-Schuman Publishers, Inc., 2001. ISBN-10: 1555704085

Lewis, A. W. Basic Bookbinding. New York, NY: Dover Publications, Inc., 1957.
ISBN-10: 0486201694

McQueen, Sharon. In-House Book Binding and Repair. Lanham, MD: The
Scarecrow Press, Inc., 2005. ISBN-10: 0810852241

Ogden, Sherelyn. eds. Preservation of Library and Archival Materials: A Manual.
Andover, MA: Northeast Document, 1994. ISBN-10: 0963468529

Schechter, Abraham A. Basic Book Repair Methods. Englewood, Col.: Libraries
Unlimited, Inc., 1999. ISBN-10: 1563087006

Shep, Robert L. Cleaning, Repairing and Caring for Books. Bodmin, United Kingdom:
MPG Books Limited, 2000. ISBN-10: 1872699022

Constructing Boxes – Advanced Book Repair

Webberly, Marilyn, and JoAn Forsyth. Books, Boxes & Wraps: Binding & Building Step-
by-Step. Kirkland, Wash.: Bifocal Publishing, 1998. ISBN-10: 1886475008

Bertonaschi, John, and Margaret R. Brown. Boxes for the Protection of Books: Their
Design and Construction. Washington, D.C.: Preservation Directorate Coll Gress,
1994. ISBN-10: 0844407976

Preservation of Photographs

Frisch-Ripley, Karen. Unlocking the Secrets in Old Photographs. Salt Lake City, Ut.:
Ancestry, 1991. ISBN-10: 0916489507

Jurgens, Martin C. The Digital Print: Identification and Preservation. Los Angeles: Getty
Publications, 2009. ISBN-10: 0892369604

Lavedrine, Bertrand. A Guide to the Preventive Conservation of Photograph Collections.
Los Angeles: The Getty Conservation Institute, 2003. ISBN-10: 0892367016

Preservation of Photographs (Kodak publication ; no. F-30). Rochester, N.Y.: Eastman
Kodak Company, 1979.

Tuttle, Craig A. An Ounce of Preservation: A Guide to the Care of Papers &
Photographs. Highland City, Fla.: Rainbow Books, Inc., 1995.
ISBN-10: 1568250215

Disaster Planning

Brooks, Constance. Preservation Planning Program: Disaster Preparedness. Chicago:
Association of Research Libraries, 2006. ISBN-10: 0918006651

Halsted, Deborah D., Richard P. Jasper, and Felicia M. Little. Disaster Planning: A How-
to-Do-It Manual for Libraries (Book & CD-ROM). New York: Neal-Schuman
Publishers, 2005. ISBN-10: 1555704867

Kahn, Miriam. Disaster Response and Planning for Libraries. Chicago: ALA, 2002.
ISBN-10: 0838908373

The Preservation Bibliography - Websites

• Archival Products presents elegant solutions for preservation for colleges and universities, museums, historical societies, art and music libraries, medical schools and government offices as well as for the private conservator. http://www.archival.com/

• Three Basic Book Repair Procedures from the BookArtsWeb - http://www.philobiblon.com/bkrepair/BookRepair.html

• Conservation Book Repair: A training manual by Artemis BonaDea - http://www.library.state.ak.us/hist/conman.html

• CoOL - an online resource operated by the Foundation of the American Institute for Conservation is a full text library of conservation information, covering a wide spectrum of topics of interest to those involved with the conservation of library, archives and museum materials. It is a growing online resource for conservators, collection care specialists, and other conservation professionals. It's great for Book Repair also. http://cool.conservation-us.org/

• The web version of the Simple Book Repair Manual was created by members of Preservation Services, Dartmouth College Library. Copyright 1996 the Board of Trustees of Dartmouth College, Hanover, New Hampshire. All rights reserved. Permission is granted for copying and redistribution as long as this copyright notice is included. http://www.dartmouth.edu/~library/preservation/repair/index.html

• Harvard University Preservation Guidelines beginning with Collections Care- http://preserve.harvard.edu/care/index.html

• A tutorial on library preservation and conservation - http://www.librarypreservation.org/

• Digital Preservation at the Library of Congress - http://www.digitalpreservation.gov/index.html

• Environmental Monitoring Survey - http://www.uky.edu/Libraries/survey/

• This website provides simple instructions, as well as links to more comprehensive information for “Preparing, Protecting, Preserving” many types of family treasures. http://www.loc.gov/preserv/familytreasures/index.html

• A multitude of websites from the Penn State University Libraries Digitization and Preservation section - http://www.libraries.psu.edu/psul/digipres/internet.html

• North East Document Conservation Center (NEDCC) is a leader in providing preservation information to museums, libraries, archives, historical organizations, and other cultural institutions, as well as to private individuals. Preservation Leaflets - http://www.nedcc.org/resources/leaflets.list.php

• Tippecanoe County Public Library -The following Internet links are drawn from a variety of academic, library and individual sources on book care and repair. They cover general care and specific conditions, bookbinding terms and supplies, and additional Internet resources. Links to newspaper and document care have also been added. http://www.tcpl.lib.in.us/find-a-good-book/book-care-and-repair

The Preservation Bibliography - Newsletters

  • National Park Service Conserve O Grams are short, focused leaflets about caring for museum objects, published in loose-leaf format. New topics are added as needed and out-of-date issues are revised or deleted. Semiannual supplements will be issued for an indeterminate period. For library information use sections 19 - 22. http://www.nps.gov/history/museum/publications/conserveogram/cons_toc.html
  • The Commission on Preservation and Access Newsletter Archive was published by the Commission on Preservation and Access until the Commission merged with the Council on Library Resources to form CLIR in 1997 http://www.clir.org/pubs/cpanews/cpanews.html

The Preservation Bibliography - DVD and Video's

  • Slow Fires DVD at Amazon.com - This award-winning documentary tells the unforgettable story of the deterioration and destruction of our world s intellectual heritage and the global crisis in preserving library materials. Sponsored by the Council on Library and Information Resources. Millions of pages of paper in books, photographs, drawings and maps are disintegrating and turning to dust. This remarkable film provides a comprehensive assessment of the worldwide situation, demonstrates methods of restoration and preservation and suggests ways to prevent new documents from facing ultimate destruction. ASIN: B000V5Q3LY

      User Awareness Resources

      The folks at Lyrasis have compiled a great bibliography of resources for planning and implementing staff education and user awareness programs.

      Additional resources available to help you educate your staff and users include:

      PowerPoint Slides:

      Handling Books in General Collections (Library of Congress; updated by Oberlin College Library)

      Adopt-the-Stacks Stacks Maintenance Project (University of Virginia Library)

      Preserving Columbia's Library Material (Columbia University: Janet Gertz)

      Promotional Materials:

      How to Treat a Book (R.L. Shep; accessed via Minnesota State University-Mankato Library Services)

      Library Preservation at Harvard

      Preservation Bookmarks (ALA ALCTS)


      A few of these are light-hearted in nature, but they still convey a good message to users.

      Book Care. Part 1 (University of Florida's Preservation Dept.)

      Book Care, Part 2 (University of Florida's Preservation Dept.)

      Bugs vs Books with Techno (University of Florida's Preservation Dept.)

      The FUNdamentals of Book Care in 5 Easy Lessons (George Mason University Libraries)

      Materials Handling "Commercial" (Middlebury College's Preservation & Processing)

      The Mistreatment of Books (source unknown)

      Murder in the Stacks (Columbia University Libraries Preservation Committee)

      Preservation Faux Pas (source unknown)


      Care and Handling of Books (Yale University Library
      Preservation Department [pdf])

      Care and Handling of Library Books (Northwestern University Library Preservation Department)

      Preservation Training for Student Assistants (University of Washington Libraries)

      Proper Care and Handling of Books and Paper Materials (University of Illinois at Urbana-Champaign's Book Repair and Pamphlet Binding Unit)

      Disaster Planning

      Despite the importance of being prepared for a disaster, such as a fire or major water leak, the creation of a disaster plan tends not to be a priority for most libraries. There are various resources that will help you create a disaster plan. Here are a few in addition to the ones listed in the earlier post, The Preservation Bibliography - Books:

      Glossary of Disaster Terms
      compiled by Conservation OnLine: Resources for Conservation Professionals

      Emergency Management 3.3 Disaster Planning
      a Northeast Document Conservation Center online Preservation Leaflet

      A Disaster Plan for Libraries and Archives
      a useful disaster plan template created by Amigos

      Disaster Prevention and Planning
      compiled by Lyrasis, this list provides 15 steps in the Disaster Planning Process

      Disaster Preparedness and Recovery: Selected Bibliography
      compiled by Lyrasis, this lists materials most useful in developing an institutional disaster plan

      Heritage Emergency National Task Force
      part of the National Institute for Conservation, the Task Force "offers tools and information to cultural institutions and the general public for preparing for and responding to emergencies that affect collections and family treasures"

      Planning for a Disaster
      a Powerpoint presentation by Peter D. Verheyen (pdf).

      At a minimum, create a Disaster Communication Tree of staff, local emergency responders, and vendors who can provide assistance when disaster strikes -- and keep it up-to-date. Work with your facilities management personnel, if applicable. You should also purchase or put together one or more "disaster response kits," depending on the size of your library. Items to include in the kit are:
      • a 5 gl plastic bucket
      • a box of latex gloves
      • packages of plain paper towels
      • disposable dust masks
      • disposable tyvek aprons
      • respirators, and
      • respirator replacement filters.
      Additionally, be sure to have on hand plastic sheeting, pre-cut in length to the width and twice the height of your shelving, for protecting your collection from overhead water damage when leaks occur. And if your budget allows for them, Rescube Disaster Recovery Cartons (available for purchase from library supply vendors, e.g., Gaylord), are good for transporting water-soaked books.

      Funding Websources

      There are so many different types of funding available for library institutions it is hard to know where to begin. The Marvin E. McKee Library at Oklahoma Panhandle State University, has been lucky enough to be the recipients of two preservation grants, "Threats to Your Collection" from the Oklahoma Historical Records Advisory Board (a state grant) and a Preservation Assistant Grant for Small Institutions from the National Endowments for the Humanities (a national grant). We also collaborated with six other Oklahoma Universities for an Information Literacy Planning Grant from AT&T. Our story began with an email posting on a list serve and yours could too.

      But Grants are not "Free Money." There are matching grants where the grant agency expects the recipient to match the amount awarded with matching funds; grants where the amount of time donated to the project must match or exceed the amount of funding awarded. It really depends on the type of grant and the rules of the grant foundation.

      Listed below are many sources for national preservation funding opportunities

      • National Endowment for the Humanities: Preservation Assistance Grants help small and mid-sized institutions—such as libraries, museums, historical societies, archival repositories, cultural organizations, town and county records offices, and colleges and universities—improve their ability to preserve and care for their humanities collections. These may include special collections of books and journals, archives and manuscripts, prints and photographs, moving images, sound recordings, architectural and cartographic records, decorative and fine art objects, textiles, archaeological and ethnographic artifacts, furniture, historical objects, and digital materials.
      • Grants.gov: Grants.gov is your source to FIND and APPLY for federal grants. ****ALA programs must now be applied for through this portal. Join the PPO List serve for early information on public grants
      • IMLS GrantsIMLS grant programs that fund collections care.

          ****Mailing Lists****
          One of the best ways to become aware of the many grants available is to join preservation distribution lists and RSS feeds.